Tag Archives: PDF Software



Are you still comparing documents manually?

Do you also spend hours manually checking changes in updated document versions line by line, word by word? Have you encountered a situation when your teammate forgot to turn on the “track changes” mode in Microsoft® Word and you had to painfully look for those edits or use compare documents function in Word itself? Just think of all the time and resources wasted on printing, proofreading and re-checking your own and other people’s edits. All efforts that go towards keeping up with the numerous changes hinder your day-to-day productivity and make you less efficient.

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Document Workflows in Times of Digital Transformation: Go Digital or go Home

There have been many traditional companies, which have been overtaken by young enterprises coming from the purely digital side. One of the most prominent is traditional taxi versus services such as Uber and Lyft. Not only price differences facilitate such success. Another reason is the so-called “digital disruption”. New, digital business models and modern customer interfaces, which serve the needs of “digital natives”, have proven to have the potential of overtaking established and traditional companies that miss the opportunity to adapt. 

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Choosing a PDF tool – Part 1: should you care about its OCR capabilities?

Yes, you should!

“What is OCR?” you may ask, “I do not need OCR, I just want to open my PDFs”

According to statistics presented at the PDF Days 2018 conference, organized by the PDF association, one quarter of PDF documents are “image-only” (non-searchable) PDF documents. Image-only PDF documents are simply photographs of documents; do not contain any machine-readable text, which would allow a variety of actions, the key for working with digital documents or maintaining a paperless workplace environment.

This is exactly where OCR, or Optical Character Recognition, is of crucial importance – it makes documents truly digital and the text in them accessible for a number of actions. OCR is ultimately the key to making a difference in an employee’s productivity and efficiency between working with paper and working with digital documents.

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ABA TECHSHOW 2019: Law firms to embrace technologies for success

ABA TECHSHOW 2019Law firms that embrace technologies stay ahead of the curve was the keynote for this year’s ABA TECHSHOW® Conference and EXPO held by the American Bar Association (ABA) Law Practice Division in Chicago, USA, February 27 – March 2, 2019 under the motto “Bringing Lawyers & Technology Together”. In eight thematic tracks of the Conference, leading legal practitioners and influencers shared their experience, best practices and vision relating to how technology impacts the future of the legal industry and the nature of legal work. The Conference presentations attracted large number of visitors eager to learn more about using technology in legal practice. At the EXPO grounds over 100 exhibitors presented cutting-edge solutions for digitizing, automating and simplifying virtually any aspect of a law firm’s or a solo practitioner’s work.

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What do PDFs have to do with the GDPR?

With the General Data Protection Regulation (GDPR) being applicable in all member states of the European Union as of 25th May 2018, companies of all sizes and industries are bound to define processes and systems to manage personal data in a more structured and reliable way than ever before. Obviously, the first thing that comes to mind are customer databases, CRM systems, marketing automation tools. But what about documents?
Personal data and confidential information are not only contained in databases and internal systems, but also in various business documents. Moreover, businesses, institutions, organizations have a lot of them. Whether storing or sharing such documents, it is crucially important to be aware of the specifics, have the right tools and take the right actions.

The PDF Association refers to the PDF file format as “digital paper” and the “de facto standard for electronic documents”. In order to make sure PDF documents are included in your internal data protection compliance processes, there are a few things you should take care of.

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Redacting a PDF document is not rocket science

Time and time again information is being disclosed in high-profile legal cases because of epic redaction fails.
It is true, that the PDF format has its specifics, that make redaction somewhat tricky, but understanding the basics and using the right tools makes it simple and efficient.

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