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Category: Productivity

Choosing a PDF tool – Part 4: How to edit a PDF like a pro

PDF was created as “digital paper,” with the idea of making a digital document format that looks the same across different computers and systems. Usually, when we print out a document, we don’t want it to change anymore — and accordingly, PDF wasn’t created as an editable format. However, life requires the opposite. With digital transformation going on, documents are more and more involved in digital workflows, which needs them…

Choosing a PDF tool – Part 3: What you should know about its document comparison capabilities

One of the most common challenges in our daily work with content is that it usually involves working with documents of various formats. Let’s say you are trying to compare a legal agreement in Word document with a scanned copy which has been signed and sent back to you per email. What do you do? As we discussed in the first article from this series, doing a line-by-line comparison of…

Choosing a PDF tool – Part 2: How to keep your document handling flexible

PDF and Microsoft® Word are probably the most common file formats in the office environment. Many common tasks require users to convert from one format to the other —reusing content for other purposes, editing the text with changes tracked, or sharing a final document with revised layout and formatting, for example. Having a tool that offers the flexibility to convert documents from one format to the other in a simple…

How to do long-term digital document preservation correctly?

Digital Archiving enables e-discovery, litigation support and regulatory compliance and facilitates data analytics. Read more about how to preserve documents from paper and digital input channels as accessible and searchable PDF/A assets with FineReader Server.…

Are you still comparing documents manually?

Do you also spend hours manually checking changes in updated document versions line by line, word by word? Have you encountered a situation when your teammate forgot to turn on the “track changes” mode in Microsoft® Word and you had to painfully look for those edits or use compare documents function in Word itself? Just think of all the time and resources wasted on printing, proofreading and re-checking your own

Choosing a PDF tool – Part 1: should you care about its OCR capabilities?

Yes, you should! “What is OCR?” you may ask, “I do not need OCR, I just want to open my PDFs” According to statistics presented at the PDF Days 2018 conference, organized by the PDF association, one quarter of PDF documents are “image-only” (non-searchable) PDF documents. Image-only PDF documents are simply photographs of documents; do not contain any machine-readable text, which would allow a variety of actions, the key for…