Do you also spend hours manually checking changes in updated document versions line by line, word by word? Have you encountered a situation when your teammate forgot to turn on the “track changes” mode in Microsoft® Word and you had to painfully look for those edits or use compare documents function in Word itself? Just think of all the time and resources wasted on printing, proofreading and re-checking your own and other people’s edits. All efforts that go towards keeping up with the numerous changes hinder your day-to-day productivity and make you less efficient.
There have been many traditional companies, which have been overtaken by young enterprises coming from the purely digital side. One of the most prominent is traditional taxi versus services such as Uber and Lyft. Not only price differences facilitate such success. Another reason is the so-called “digital disruption”. New, digital business models and modern customer interfaces, which serve the needs of “digital natives”, have proven to have the potential of overtaking established and traditional companies that miss the opportunity to adapt.
Yes, you should!
“What is OCR?” you may ask, “I do not need OCR, I just want to open my PDFs”
According to statistics presented at the PDF Days 2018 conference, organized by the PDF association, one quarter of PDF documents are “image-only” (non-searchable) PDF documents. Image-only PDF documents are simply photographs of documents; do not contain any machine-readable text, which would allow a variety of actions, the key for working with digital documents or maintaining a paperless workplace environment.
This is exactly where OCR, or Optical Character Recognition, is of crucial importance – it makes documents truly digital and the text in them accessible for a number of actions. OCR is ultimately the key to making a difference in an employee’s productivity and efficiency between working with paper and working with digital documents.
As in most professional fields, PDF is the format of choice for digital documents in legal departments and law firms. However, the legal sector has some specific requirements regarding the work with this type of documents. With ABBYY FineReader you have a tool, which can handle the needs of your legal document tasks and additionally makes your paper documents digitally accessible.
With the General Data Protection Regulation (GDPR) being applicable in all member states of the European Union as of 25th May 2018, companies of all sizes and industries are bound to define processes and systems to manage personal data in a more structured and reliable way than ever before. Obviously, the first thing that comes to mind are customer databases, CRM systems, marketing automation tools. But what about documents?
Personal data and confidential information are not only contained in databases and internal systems, but also in various business documents. Moreover, businesses, institutions, organizations have a lot of them. Whether storing or sharing such documents, it is crucially important to be aware of the specifics, have the right tools and take the right actions.
The PDF Association refers to the PDF file format as “digital paper” and the “de facto standard for electronic documents”. In order to make sure PDF documents are included in your internal data protection compliance processes, there are a few things you should take care of.
Time and time again information is being disclosed in high-profile legal cases because of epic redaction fails.
It is true, that the PDF format has its specifics, that make redaction somewhat tricky, but understanding the basics and using the right tools makes it simple and efficient.