Recognition Works for You: An Efficiency Secret for Lawyers

iStock_000005388018_SmallAs a lawyer, you are certainly well acquainted with the routine of preparatory work with documents. Each inquiry and each case comes with a wide range of documents comprising dozens, hundreds, thousands of pages. Perhaps some of them are in a hard-copy format, and some are digital images (scans or photographs), some documents come to you as PDFs. You have to manage all of these formats, systematize them and make them all look uniform in order to make this information easy to work with: to find what you need, analyze it, and use it. How can you organize your work with incoming documents in such a way as to both minimize preparatory work and not waste a lot of time on searches, retyping quotes, or – God forbid – re-doing tables when you work directly with these documents?

In the computer era the solution is evident: you need to turn this heterogeneous mass of documents and formats into a well-arranged working electronic archive, where everything is saved in a single format. The format should enable searches in each document and it should make it easy to access and use important quotes or data as well. ABBYY FineReader will help you do this in a fast and efficient manner.

Use ABBYY FineReader to transform any documents you receive into PDFs as soon as they arrive. FineReader recognizes the whole text and the numbers so you can then search and find each word or number in the resulting PDF files using the corresponding tools.

How do we speed up the conversion process? Paper documents must be scanned (a fast scanner equipped with an auto-feeder will come in handy here) or else photographed using any digital camera. The camera in your smartphone will do just fine. Next, you simply open the resulting images or PDFs in ABBYY FineReader. You don’t have to manually process the document with the software: the auto-feeder lets you automatically scan a stack of documents at once, and digital image files or PDFs can be opened all at once in the dialog window. Then FineReader will have to do some active work, and what you get is exactly what you want! All of the documents are generated in the form of a homogeneous archive: PDF versions of files that are searchable using search tools.

And what about copying quotes, extract text or table data? That’s easy, too! If it’s a text extraction, you use search to find the words you need using a key word or an expression and extract the quote from the document. Then you highlight it and copy it into your primary document. The same process works with parts of digital data. If you need to copy an entire table so that you can analyze data in Excel, open the relevant document in ABBYY FineReader, click on the required table (its structure will be automatically identified and all the data will be recognized unless you changed the default settings of the program), and select the “copy” function, which appears above the table after you click on it. Now all you have to do is insert it from the clipboard into Excel.

As you see, ABBYY FineReader can dramatically reduce the time and effort you expend on processing your documents. It eliminates the need for inefficient manual searches for information, as well as laborious retyping. Instead, you can simply open ABBYY FineReader and accomplish all this with a few clicks.